Kai Tak Sports Park] Casual Staffing Administrator (Event Operations)

Kai Tak Sports Park is a fully integrated sports, leisure and entertainment destination that is expected to be completed in 2024. The 28 hectare park will be part of the redevelopment on the site of the old Hong Kong International Airport in Kai Tak. Kai Tak Sports Park Ltd (KTSPL) has been awarded the contract to undertake this project. ASM Global, through its subsidiary company in Hong Kong, SMG China, has been engaged by KTSPL to be the Operator of Kai Tak Sports Park.About ASM GlobalASM Global is the world’s leading producer of entertainment experiences. It is the global leader in venue and event strategy and management—delivering locally tailored solutions and cutting-edge technologies to achieve maximum results for venue owners. The company’s elite venue network spans five continents, with a portfolio of more than 350 of the world’s most prestigious arenas, stadiums, performing arts venues, and convention and exhibition centers, including McCormick Place Chicago; Moscone Center San Francisco; ICC Sydney Australia; Olympia London; Shenzhen World China; and P&J Live in Aberdeen, U.K. Follow us on Facebook, Instagram, LinkedIn and Twitter. asmglobal.comDepartment : Event OperationsReports to : Assistant Manager – Guest ServicesRole IntroductionReporting to the Assistant Manager – Guest Services, the role of Casual Staffing Administrator is to support the Casual Staffing team in managing a high volume of casual workers for various positions within our organisation. Your primary focus will be on the execution of casual staffing in the areas of contract whilst being a major contributor to the overall operational delivery of the Event Staffing Program Area at Kai Tak Sports Park. This is an event-based operational role. Onsite support is key to the delivery of the services this role is responsible for delivering.Key Responsibilities

• Perform daily operations, such as rostering, timesheet management, attendance checking etc;
• Maintain a comprehensive record of casual staff attendance, including check-ins/outs and mealtime;
• Assist Senior Manager(s) in assessing manpower needs and managing costs;
• Coordinate with external staffing agencies for manpower planning and training initiatives;
• Scheduling casual staffing including create and manage work schedules, ensure adequate staffing levels based on demand and communicate shift changes and updates to staff;
• Managing the end-to-end invoice processing cycle, ensuring accuracy and timeliness in the handling of vendor invoices;
• Oversee the uniform inventory, procurement, distribution, and maintenance processes within the organisation;
• Prepare regular reports and metrics on manpower cost;
• Maintain related systems and monitor agencies’ performance;
• Assist the casual staffing team in attracting, recruiting, and retaining the casual workforce for the organisation;
• Collaborate closely with event operations teams to understand staffing demands and ensure adequate coverage of casual workers;
• Act as a brand ambassador and promote the organisation’s values and culture to candidates throughout the events;
• Participate in career fairs, industry events, and networking activities to build a strong talent network and promote the organisation’s casual employment opportunities.

Requirements

• Higher Diploma in Human Resources, Business Administration, Hospitality or a related field (or equivalent experience);
• Minimum 3 years experiences in Event Operations, Hospitality or HR gained from operations field
• Experience in a casual labour or seasonal staffing environment;
• Well versed with Hong Kong Employment Ordinance and regulations;
• Good communication and interpersonal skills, well-organized, fast paced, and flexible at work;
• A team player with proactive, detail and result oriented mindset, fast learner, able to work independently; solid skills on talent recruitment and development;
• Proficient in MS Office including Word, Excel, PowerPoint, and Chinese Word Processing;
• Excellent command of written and spoken English and Chinese, and Mandarin is a plus;
• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities;
• Ability to work extended and/or irregular hours that may vary due to functions, including day, evening, weekends, and holidays as needed.

Interested parties please send full resume with current salary, expected salary and availability by clicking “Apply Now”.Personal & Application InformationWe are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 4 weeks may consider their applications unsuccessful.