HR Coordinator

Job description:Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.Purpose of JobProviding generalist project support for the agency, casual and contractor staff in the business. Engage with the HR Business partner and Recruiter to support processes, projects and initiatives to ensure maximisation of efficiencies and consistency of people services to the business.Essential FunctionsProcessing and profiling of Agency and contractor staff in OracleAs required assist the Business partner with processing of FT/PT staffIT Procurement – hardware/ software is organised for all BC staffCreate and maintain up to date personal files for Agency / independent contractorsEnsure all personal and compliance documents are up to date for audit purposes in their staff files.Maintain up to date Master Data spreadsheet for all BC staff. Where possible interface with data from OracleOnboard all Agency and contractor staff – communications with new starters, reception, OSEC, Line ManagersTwice yearly carry out review of all agency bandings to assist Group Leaders with the Remuneration review with regards to all BC staff. Initiate salary changes for agency and contractors when directed.Process other variations and contract extensions (work order extensions) for Agency staff and contractorsProcess Exits for Agency staff and contractors. Send an exit survey link to Agency staff and contractorsChase up goal setting for the year. Track completions and follow up with managers to close out by the end of Q1.Chase year end performance reviews. Track completions and follow up with managers to close out by mid Dec.Administer the pulse survey when directedCheck Agency data. Reconcile against Oracle. Do regular audits for expired contractsFacilitate Recognitions/spot bonuses for all staff and process for Agency and Independent Contractors.Champion the HR processes for the BC.Regularly liaise with Team Leads and, if required, project team admins, to ensure that the requirements for their Agency and Independent Contractor staff are being met.Provide People updates to BCDL for the weekly debriefingKeep an accurate record of service milestonesM.B.A in H.R with 2-3y experience in HR Operations and coordination.Experience in handling personal and compliance files and ensuring that they are up to date for audit purposes in their staff files.Experience in handling process exits for Agency staff and contractors.,sending an exit survey link to Agency staff and contractorsExperience in chasing up goal setting for the year,track completions and follow up with managers to close out within the stipulated time frame.Experience in chasing year end performance reviews,tracking completions and following up with managers to close itExperience in championing the HR processes for the BC.Experience in liaising with Team Leads and, if required, project team admins, to ensure that the requirements for their Agency and Independent Contractor staff are being met.Primary Location: India | PuneOrganization: Stantec IN Business UnitEmployee Status: RegularJob Level: NonmanagerTravel: NoSchedule: Full timeJob Posting: 05/06/2025 12:06:19Req ID: 1000905