Payroll Administrator

Job Description:Job SummaryResponsible for administering payroll through consolidating payroll inputs in terms of additions and deductions, preparing the monthly payroll in line with the set policies and process, developing payroll-specific reports, and maintaining confidential payroll records.Core responsibilities:

• Consolidate payroll inputs from HR Operations, including attendance, overtime, disciplinary actions, reimbursements, and other factors affecting payroll, to ensure accurate and timely payroll administration.
• Revise monthly entries on the system, verify consolidated information, correct errors, and report data irregularities to ensure accurate payroll processing.
• Coordinate with Accounting to provide required data for monthly payroll processing (cash, cheque, or transfers), ensuring confidentiality of pay information.
• Process all necessary paperwork to incorporate new hires into the payroll system and ensure correct bank account and compensation details for existing employees.
• Record leave requests as per the Leave Management Policy and communicate with accounting to process and transfer leave data.
• Prepare standard and customized payroll reports to support the control and review of manpower costs and ensure individual pay slips are accessible to employees.
• Process employee salary transfer requests, verify bank account details, and forward data to the accounting function.
• Calculate annual incentives and salary increments based on individual performance data, in coordination with Organizational Development, ensuring fair compensation.
• Adjust payroll records for changes such as salary increments, status changes, transfers, end of service, and suspensions, ensuring error-free entries.
• Support offboarding processes by calculating and preparing end-of-service benefits, ensuring accurate incorporation of amounts owed by both the employee and company.
• Monitor special payments (expense claims, allowances, benefits, annual leave advance payments) to ensure compliance with policies and processes.
• Coordinate with the IT department to rectify payroll system issues and provide feedback for system improvements.
• Prepare memos or letters required by banks for employees to open accounts.
• Prepare salary certificates and HR letters to assist with employee transactions and provide high-quality HR services.
• Maintain organized personnel records by updating digital and manual records for accurate and accessible employee information.
• Stay updated on labor laws and regulations to ensure legal compliance in payroll administration, collaborating with Legal Affairs to avoid non-compliance.
• Perform ad-hoc and other duties as assigned by the Direct Manager.

Required Qualification:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Professional certification in payroll management (e.g., Certified Payroll Professional – CPP) is a plus.
• Fluency in both Arabic and English is required
• Knowledge of labor laws and payroll regulations specific to the region (e.g., Kuwait Labor Law).
• Minimum 5 years of experience as a Payroll Administrator or similar role.
• Experience in managing end-to-end payroll processing, including calculation of salaries, bonuses, benefits, and deductions.
• Experience working with HR and finance teams to resolve payroll discrepancies.
• Experience in working with payroll systems/software (Oracle systems)
• Previous exposure to compliance and auditing related to payroll.
• Experience in managing payroll for both salaried and hourly employees.

Required Technical Skills:

• Proficient in payroll software (e.g., Oracle) for processing and reporting payroll.
• Strong knowledge of Microsoft Excel for payroll calculations, data analysis, and reporting.
• Understanding of payroll tax regulations and deductions, including benefits, insurance, and retirement plans.
• Knowledge of time tracking systems and integration with payroll software.
• Familiarity with HRIS (Human Resource Information Systems) for integrating employee data with payroll.
• Strong attention to detail to ensure accuracy in payroll calculations and compliance.
• Ability to generate payroll reports and analyze payroll data for trends and discrepancies.
• Basic knowledge of accounting principles related to payroll and benefits administration.

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