Executive Assistant/Secretary

Job Summary

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Calendar management for the Executive.
• Managing approvals and executive actions on behalf of the Executive.
• Travel Itinerary arrangements and Expense Management
• Setting up meeting with Senior Executives in client and partner organization.
• Prepare notes for internal and internal and external meetings and follow ups with other executive assistants.
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events.

Mandatory Skills

• Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Proficient in MS Office especially Excel
• Exceptional interpersonal skills
• Friendly and professional demeanor