{"id":5083,"date":"2026-03-05T04:07:27","date_gmt":"2026-03-05T04:07:27","guid":{"rendered":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/were-hiring-finance-and-admin-assistant-remote\/"},"modified":"2026-03-05T04:07:27","modified_gmt":"2026-03-05T04:07:27","slug":"were-hiring-finance-and-admin-assistant-remote","status":"publish","type":"post","link":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/were-hiring-finance-and-admin-assistant-remote\/","title":{"rendered":"We\u2019re Hiring Finance and Admin Assistant \u2014 Remote"},"content":{"rendered":"

Company Overview<\/b><\/span>Reboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating 24 green-powered facilities across 6 continents. We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services to clients worldwide. We’re a lean, remote-first team building the infrastructure backbone of the internet.<\/span>About the Role<\/b><\/span>This is a hands-on finance and administration role. No managing large teams, no strategic CFO work \u2014 accurate, timely bookkeeping, invoice processing, vendor payments, and monthly financial reporting.<\/span>Right now the CEO handles the company’s financial administration on top of everything else. That is not sustainable. You take ownership of the financial operations so the CEO has a clean P&L by the 5th of each month and can trust that every vendor invoice is processed within 48 hours and every payment goes out on time.<\/span>Day-to-day you will:<\/span>Process incoming invoices from vendors and contractors within 48 hours \u2014 log, categorise, flag for payment<\/span>Process outgoing invoices to clients \u2014 generate, send, and follow up on outstanding payments<\/span>Maintain a vendor payment schedule so nothing is paid late<\/span>Track all expenses in a shared spreadsheet (updated weekly)<\/span>Prepare the monthly P&L report by the 5th of each month<\/span>Support the CEO with ad hoc admin tasks: contract filing, vendor onboarding paperwork, expense reimbursements<\/span>Coordinate with the outsourced bookkeeper \/ Dutch accounting firm on VAT filing<\/span>Flag cash flow issues proactively<\/span>What You’ll Own (KPIs)<\/span>Invoice processing time: Within 48 hours of receipt<\/span>Monthly P&L report: Delivered to Michel by the 5th of each month<\/span>Vendor payment accuracy: 100% on-time payments<\/span>Expense tracking: Spreadsheet updated weekly, never more than 5 business days behind<\/span>Requirements<\/b><\/span>Bookkeeping or accounting experience \u2014 you have processed invoices, tracked expenses, and produced financial summaries before<\/span>Excel or Google Sheets proficiency: formulas, pivot tables, clean financial layouts<\/span>Invoice processing experience: accounts payable and accounts receivable<\/span>Fluent written English<\/span>Available for 4+ hours overlap with CET business hours<\/span>Nice to Haves<\/b><\/span>Familiarity with Dutch\/EU invoicing: BTW (VAT), mandatory invoice fields, EU reverse charge<\/span>Experience using Wise or similar international payment platforms<\/span>Familiarity with Xero, Exact Online, or similar Dutch accounting software<\/span>Vendor management experience<\/span>Experience with international teams across multiple currencies<\/span>Compensation and Terms<\/span>Monthly retainer: EUR 400\u2013600 depending on experience<\/span>Arrangement: Freelance \/ contractor \u2014 you invoice us monthly<\/span>Hours: Full-time, 40 hours\/week tracked via Hubstaff<\/span>Performance reviews: Every 2 weeks for the first 3 months, then monthly<\/span>Payment: Monthly, on the 5th of each month<\/span>Timezone Requirement<\/span>Flexible, but 4+ hours daily overlap with CET required. Vendor correspondence, client invoice follow-up, and coordination with the CEO happen during European business hours.<\/span>How We Hire<\/span>Application review \u2014 within 1\u20132 business days<\/span>Initial video call with Michel (CEO) \u2014 30 minutes<\/span>Paid trial task \u2014 4\u20138 hours: reconcile 20 mock invoices, identify discrepancies, categorise expenses, produce a one-page P&L summary. EUR 50.<\/span>Reference check<\/span>Decision \u2014 within 1 week of trial<\/span>First 30 Days<\/span>Week 1: Shadow existing process (handover from CEO). Review vendor list, payment history, outstanding invoices. Set up tracking spreadsheet.<\/span>Week 2: Take ownership of all new invoice processing. CEO reviews and approves payments until calibrated.<\/span>Week 3: Produce first P&L summary with CEO support.<\/span>Week 4: Fully independent. First solo P&L report by the 5th.<\/span>Apply with: Your CV, a brief description of your bookkeeping\/accounting experience, any accounting software used, and your current timezone.<\/span>Bookkeeping experience, Excel\/Sheets proficiency, invoice processing, fluent English, 4+ hours CET overlap<\/p>\n

Apply Now<\/a> <\/b><\/center><\/p>\n","protected":false},"excerpt":{"rendered":"

Company Overview Reboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating 24 green-powered facilities across 6 continents. We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services to clients worldwide. We’re a lean, remote-first team building the infrastructure backbone of the internet. About the Role This is a<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_hide_featured_image":false,"_jetpack_featured_image_duplicate_dismissed":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[9],"tags":[],"class_list":["post-5083","post","type-post","status-publish","format-standard","hentry","category-remote-jobs"],"jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack-related-posts":[],"jetpack_shortlink":"https:\/\/wp.me\/pgs0IK-1jZ","jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/posts\/5083","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/comments?post=5083"}],"version-history":[{"count":0,"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/posts\/5083\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/media?parent=5083"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/categories?post=5083"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobsinindia\/wp-json\/wp\/v2\/tags?post=5083"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}