{"id":88540,"date":"2025-06-26T01:00:58","date_gmt":"2025-06-26T01:00:58","guid":{"rendered":"https:\/\/www.whitehattoolbox.com\/jobs\/executive-assistant-32\/"},"modified":"2025-06-26T01:00:58","modified_gmt":"2025-06-26T01:00:58","slug":"executive-assistant-32","status":"publish","type":"post","link":"https:\/\/www.whitehattoolbox.com\/jobs\/executive-assistant-32\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to four senior executives within a dynamic financial services firm. This is a fully onsite position based in Toronto, requiring a confident professional with strong interpersonal skills, discretion, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.<\/span>Their office is based out of their Don Mills location and is fully onsite.<\/span>Key Responsibilities<\/b><\/span>Executive Support: Provide day-to-day administrative support to four executives, including complex calendar management, meeting coordination, travel arrangements (domestic & international), and expense reporting.<\/span>Meeting Coordination: Schedule and organize internal and external meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.<\/span>Document Management: Draft, proofread, and format presentations, reports, and correspondence with a high level of accuracy and professionalism.<\/span>Communication: Act as a liaison between executives and internal\/external stakeholders, maintaining a high level of professionalism and confidentiality.<\/span>Project Assistance: Support ad hoc projects, research, and data gathering for executive initiatives.<\/span>Office Presence: Maintain an efficient and organized onsite office environment, including coordination of supplies, facilities, and technology needs.<\/span>Qualifications<\/b><\/span>Minimum 5+ years of experience as an Executive Assistant, preferably supporting multiple executives simultaneously.<\/span>Experience in the financial services industry or other professional services environments is highly preferred.<\/span>Exceptional organizational, time management, and multi-tasking abilities.<\/span>Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).<\/span>Excellent written and verbal communication skills.<\/span>Demonstrated discretion in handling confidential information.<\/span>Professional demeanor with strong interpersonal skills.<\/p>\n

Apply Now<\/a> <\/b><\/center><\/p>\n","protected":false},"excerpt":{"rendered":"

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to four senior executives within a dynamic financial services firm. This is a fully onsite position based in Toronto, requiring a confident professional with strong interpersonal skills, discretion, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.<\/p>\n","protected":false},"author":1,"featured_media":88541,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[41],"tags":[],"class_list":["post-88540","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-jobs-in-canada"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/www.whitehattoolbox.com\/jobs\/wp-content\/uploads\/2025\/06\/88540-executive-assistant.png?fit=%2C&ssl=1","jetpack-related-posts":[{"id":139213,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-female-executive-assistant\/","url_meta":{"origin":88540,"position":0},"title":"We\u2019re Hiring Female Executive Assistant","author":"Admin","date":"February 14, 2026","format":false,"excerpt":"About the job Female Executive Assistant Our client, a leading manufacturing company in Kuwait, is seeking a highly organized and proactive Female Executive Assistant to support senior executives in their organization. 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