{"id":569,"date":"2024-11-03T18:49:50","date_gmt":"2024-11-03T18:49:50","guid":{"rendered":"https:\/\/www.whitehattoolbox.com\/jobs\/2024\/11\/03\/receptionist-admin-assistant\/"},"modified":"2024-11-03T18:49:50","modified_gmt":"2024-11-03T18:49:50","slug":"receptionist-admin-assistant","status":"publish","type":"post","link":"https:\/\/www.whitehattoolbox.com\/jobs\/receptionist-admin-assistant\/","title":{"rendered":"Receptionist\/ Admin Assistant"},"content":{"rendered":"<p><b>Key Responsibilities:<\/b><\/p>\n<ul>\n<li>Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized work environment<\/li>\n<li>Prepare, review, and manage various documents, including contracts, agreements, and property listings.Adhere to RERA rules and regulations.<\/li>\n<li>Prepare Tenancy contracts ,Ejari and various Forms.<\/li>\n<li>Serve as the first point of contact for clients and visitors, providing excellent customer service and directing inquiries to the appropriate team members.<\/li>\n<li>Maintain and update the company\u2019s CRM system and databases, ensuring that all client and property information is accurate and up-to-date.<\/li>\n<li>Draft and distribute internal and external communications, including emails, memos, and reports.<\/li>\n<li>Ensure timely and effective communication with clients, vendors, and team members.<\/li>\n<li>Conduct market research to identify new business opportunities and customer needs<\/li>\n<li>Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports.<\/li>\n<li>Coordinate with the finance team to ensure accurate and timely financial record-keeping.<\/li>\n<li>Ensure adherence to company policies and procedures, including confidentiality and data protection standards.Perform general administrative duties including filing, data entry, and managing correspondence.<\/li>\n<\/ul>\n<p><a rel=\"nofollow noopener\" href=\"https:\/\/www.careerjet.ae\/jobad\/aeb6b00b3f6268329859a334bc0c9ca458?affid=0852fd5db5a52cbcd75bf945aa534932\" class=\"button purchase\" target=\"_blank\">Apply Now<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Key Responsibilities: Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized work environment Prepare, review, and manage various documents, including contracts, agreements, and property listings.Adhere to RERA rules and regulations. Prepare Tenancy contracts ,Ejari and various Forms. Serve as the first point of contact for clients and visitors<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[16],"tags":[],"class_list":["post-569","post","type-post","status-publish","format-standard","hentry","category-jobs-in-usa"],"jetpack_publicize_connections":[],"jetpack-related-posts":[{"id":118065,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-administrative-executive\/","url_meta":{"origin":569,"position":0},"title":"We\u2019re Hiring Administrative Executive","author":"Admin","date":"November 27, 2025","format":false,"excerpt":"Administrative Executive Job Location : Dubai, United Arab Emirates Key Responsibilities : Handle day-to-day administrative tasks such as filing, scheduling meetings, and answering phones. Manage calendars, arrange appointments, and coordinate meetings for executives and project managers. Prepare and organize documents, reports, and presentations. Assist in preparing property listings, maintaining records,\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":148515,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-contracts-management-department-manager\/","url_meta":{"origin":569,"position":1},"title":"We\u2019re Hiring Contracts Management Department Manager","author":"Admin","date":"February 27, 2026","format":false,"excerpt":"General Description of Role and Responsibilities: Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures. Ensuring Functional compliance for awarded contracts in the areas of: Performance Guarantees Invoicing and payment Change management Claims Preliminary and final handover Defects and\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":132242,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-document-control-specialist\/","url_meta":{"origin":569,"position":2},"title":"We\u2019re Hiring Document Control Specialist","author":"Admin","date":"January 23, 2026","format":false,"excerpt":"\u00b7 Copy, scan and store documents \u00b7 Check for accuracy and edit files, like contracts \u00b7 Review and update technical documents (e.g. manuals and workflows) \u00b7 Distribute project-related copies to internal teams \u00b7 File documents in physical and digital records \u00b7 Create templates for future use \u00b7 Retrieve files as\u2026","rel":"","context":"In &quot;Jobs In Egypt&quot;","block_context":{"text":"Jobs In Egypt","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/jobs-in-egypt\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":133420,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-contracts-management-specialist\/","url_meta":{"origin":569,"position":3},"title":"We\u2019re Hiring Contracts Management Specialist","author":"Admin","date":"January 25, 2026","format":false,"excerpt":"About the job Contracts Management Specialist Job Description General Description of Role and Responsibilities: Review and evaluate contract documents to ensure compliance with legal and regulatory requirements. Negotiate contract terms and conditions, ensuring favorable terms for the company while minimizing risk. Collaborate with internal teams to develop and maintain contract\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":110318,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/secretary-13\/","url_meta":{"origin":569,"position":4},"title":"Secretary","author":"Admin","date":"August 31, 2025","format":false,"excerpt":"The Legal Secretary plays a crucial role in supporting legal professionals by managing administrative tasks and ensuring the smooth operation of legal offices, particularly in the real estate sector. This position requires a keen understanding of legal terminology and procedures, as well as exceptional organizational and communication skills. The Legal\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":172695,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-sales-coordinator-4\/","url_meta":{"origin":569,"position":5},"title":"We\u2019re Hiring Sales Coordinator","author":"Admin","date":"April 5, 2026","format":false,"excerpt":"Job Category: Sales & Marketing Job Description: POSITION SUMMARY Perform general office duties to support Sales & Marketing. Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders). Promote awareness of brand image internally and externally. Gather materials and assemble information packages (e.g., brochures, promotional materials).\u2026","rel":"","context":"In &quot;Jobs In Singapore&quot;","block_context":{"text":"Jobs In Singapore","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-singapore\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/pg9e9d-9b","jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts\/569","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/comments?post=569"}],"version-history":[{"count":0,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts\/569\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/media?parent=569"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/categories?post=569"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/tags?post=569"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}