{"id":3048,"date":"2024-11-13T08:59:24","date_gmt":"2024-11-13T08:59:24","guid":{"rendered":"https:\/\/www.whitehattoolbox.com\/jobs\/projects-admin\/"},"modified":"2024-11-13T08:59:24","modified_gmt":"2024-11-13T08:59:24","slug":"projects-admin","status":"publish","type":"post","link":"https:\/\/www.whitehattoolbox.com\/jobs\/projects-admin\/","title":{"rendered":"Projects Admin"},"content":{"rendered":"<ul>\n<li>Assist &#038; support to the Project Management team in performing administrative functions.<\/li>\n<\/ul>\n<ul>\n<li>Key KPIs include:<\/li>\n<\/ul>\n<ul>\n<li>Closure Sheet on time<\/li>\n<\/ul>\n<ul>\n<li>On time payments<\/li>\n<\/ul>\n<ul>\n<li>AX Revisions on time<\/li>\n<\/ul>\n<ul>\n<li>Submit and settle Financial requests on time<\/li>\n<\/ul>\n<ul>\n<li>Project closure sheet on time<\/li>\n<\/ul>\n<ul>\n<li>Work closely with the project manager to handle all the project\u2018s logistical and administrative tasks.<\/li>\n<\/ul>\n<ul>\n<li>Register on MS Project all plans with achieved tasks and including delays.<\/li>\n<\/ul>\n<ul>\n<li>Follow up and Support project team to resolve AX issues related to Projects&#8217; budget.<\/li>\n<\/ul>\n<ul>\n<li>Ensure that all project expenditures are captured and properly recorded.<\/li>\n<\/ul>\n<ul>\n<li>Review and process invoices\/claims from suppliers and raise a flag to Head of PMs whenever necessary.<\/li>\n<\/ul>\n<ul>\n<li>Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).<\/li>\n<\/ul>\n<ul>\n<li>Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.<\/li>\n<\/ul>\n<ul>\n<li>File all the necessary project documents (correspondences in\/out, purchasing orders, petty cash, attendance reports&#8230;)<\/li>\n<\/ul>\n<ul>\n<li>Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.<\/li>\n<\/ul>\n<ul>\n<li>Handle international travels procedures with other departments to finalize allowances and reservations (Flights &#038; Accommodations).<\/li>\n<\/ul>\n<ul>\n<li>Follow-up Internal Policies &#038; Procedures such as Time Sheet (WTS), (CRM) &#038; ERP systems and fix any problems appear with its owners. .<\/li>\n<\/ul>\n<ul>\n<li>Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.<\/li>\n<\/ul>\n<ul>\n<li>Provide a daily report to Head of PM of pending Issues in Projects.<\/li>\n<\/ul>\n<p><center><b><a rel=\"nofollow noopener\" href=\"https:\/\/www.careerjet.com.sa\/jobad\/sa932e4e3a0d1498cda1325b0b3aaca88f?affid=0852fd5db5a52cbcd75bf945aa534932\" class=\"button purchase\" target=\"_blank\">Apply Now<\/a> <\/b><\/center><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Assist &amp; support to the Project Management team in performing administrative functions. Key KPIs include: Closure Sheet on time On time payments AX Revisions on time Submit and settle Financial requests on time Project closure sheet on time Work closely with the project manager to handle all the project\u2018s logistical and administrative tasks. Register on<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[32],"tags":[],"class_list":["post-3048","post","type-post","status-publish","format-standard","hentry","category-jobs-in-saudi-arabia"],"jetpack_publicize_connections":[],"jetpack-related-posts":[{"id":118065,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-administrative-executive\/","url_meta":{"origin":3048,"position":0},"title":"We\u2019re Hiring Administrative Executive","author":"Admin","date":"November 27, 2025","format":false,"excerpt":"Administrative Executive Job Location : Dubai, United Arab Emirates Key Responsibilities : Handle day-to-day administrative tasks such as filing, scheduling meetings, and answering phones. Manage calendars, arrange appointments, and coordinate meetings for executives and project managers. Prepare and organize documents, reports, and presentations. Assist in preparing property listings, maintaining records,\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":166577,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-project-sales-manager-assistant-4\/","url_meta":{"origin":3048,"position":1},"title":"We\u2019re Hiring Project \/ Sales Manager Assistant","author":"Admin","date":"March 26, 2026","format":false,"excerpt":"Philipp Verfahrenstechik Johannesburg, Gauteng R20,000 per month Permanent Full-time Position Overview Philipp (Pty) Ltd is looking for a Project \/ Sales Manager Assistant to support the sales and project management functions of the business. The successful candidate will assist with administrative coordination, customer communications, market research, and CRM management. 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