{"id":141177,"date":"2026-02-17T18:49:43","date_gmt":"2026-02-17T18:49:43","guid":{"rendered":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-executive-secretary\/"},"modified":"2026-02-17T18:49:43","modified_gmt":"2026-02-17T18:49:43","slug":"were-hiring-executive-secretary","status":"publish","type":"post","link":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-executive-secretary\/","title":{"rendered":"We\u2019re Hiring Executive Secretary"},"content":{"rendered":"<p><b>Job Description<\/b><span class=\"br\"><\/span>We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.<span class=\"br\"><\/span>As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as:<\/p>\n<ul>\n<li>Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard<\/li>\n<\/ul>\n<ul>\n<li>Compose and prepare routine correspondence and prepare simple interpretation of documents \/ correspondence if requested<\/li>\n<\/ul>\n<ul>\n<li>Review all incoming mail and prioritize before forwarding to the General Manager<\/li>\n<\/ul>\n<ul>\n<li>Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.<\/li>\n<\/ul>\n<ul>\n<li>Keep calendar constantly updated to facilitate appointment and meeting schedules<\/li>\n<\/ul>\n<ul>\n<li>Establish and maintain various filing \/ records \/ database of business contacts, trace pending items and follow up as appropriate<\/li>\n<\/ul>\n<ul>\n<li>Compose letters on behalf of the General Manager<\/li>\n<\/ul>\n<ul>\n<li>Attend meetings, record, write and distribute the minutes and follow up on action items<\/li>\n<\/ul>\n<ul>\n<li>Organize travel and external business trips on behalf of the General Manager<\/li>\n<\/ul>\n<p><b>Skills<\/b><span class=\"br\"><\/span>Education, Qualifications &#038; Experiences<span class=\"br\"><\/span>You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.<span class=\"br\"><\/span>Knowledge &#038; Competencies<span class=\"br\"><\/span>The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and \u2018switched on\u2019 person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:<span class=\"br\"><\/span>Understanding Hotel Operations<span class=\"br\"><\/span>Adaptability<span class=\"br\"><\/span>Customer Focus<span class=\"br\"><\/span>Drive for Results<span class=\"br\"><\/span>Effective Communication<span class=\"br\"><\/span>Planning for Business<span class=\"br\"><\/span>Supervising People<span class=\"br\"><\/span>Supervising Operations<span class=\"br\"><\/span><b>Teamwork<\/b><span class=\"br\"><\/span>Understanding Differences<\/p>\n<p><center><b><a rel=\"nofollow noopener\" href=\"https:\/\/jobviewtrack.com\/v2\/x7vfStuj_SnajpoJMQU3InpDEMnCEJTctV1YW_UFxItd_ooMlrQVF3pPq4OEmg5nwQ4yut--mLkgLf9uDxstISh5XcC8ciszpRF_xNoEFe-4Gg7mNXMH-CyL44gFdgR0wpnJl70pCwe_Vu2BL4PELYzJIL7elZqsSYHMT5YmVp0iBiMTdXaNWTJQbVgJrXL3UkxdwpY5q60FYY9ajsZ8NA?affid=1e18623d919a855447a16dd0557b1bec\" class=\"button purchase\" target=\"_blank\">Apply Now<\/a> <\/b><\/center><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Job Description We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager<\/p>\n","protected":false},"author":1,"featured_media":141178,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[17,29],"tags":[],"class_list":["post-141177","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-jobs-in-gulf-countries","category-jobs-in-qatar"],"jetpack_publicize_connections":[],"jetpack-related-posts":[{"id":112443,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/executive-secretary-12\/","url_meta":{"origin":141177,"position":0},"title":"Executive Secretary","author":"Admin","date":"September 6, 2025","format":false,"excerpt":"Job Description We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":174434,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-executive-secretary-2\/","url_meta":{"origin":141177,"position":1},"title":"We\u2019re Hiring Executive Secretary","author":"Admin","date":"April 8, 2026","format":false,"excerpt":"We are seeking a Female Arab Executive Secretary to join our team. Requirements: Arab nationality Female candidate Excellent command of Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) Dynamic, organized, and proactive personality Strong communication and administrative skills Ability to manage schedules, correspondence, and office coordination efficiently Responsibilities: Provide full\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":147904,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-executive-assistant\/","url_meta":{"origin":141177,"position":2},"title":"We\u2019re Hiring Executive Assistant","author":"Admin","date":"February 26, 2026","format":false,"excerpt":"Executive Assistant Job Location : Dubai, United Arab Emirates Key Responsibilities: Provide comprehensive administrative and executive support to senior leadership Manage schedules, appointments, meetings, and travel arrangements Prepare reports, presentations, and official correspondence Handle confidential documents and maintain accurate filing systems Coordinate internal and external communications effectively Assist in organizing\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":139579,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-secretary-male\/","url_meta":{"origin":141177,"position":3},"title":"We\u2019re Hiring Secretary (Male)","author":"Admin","date":"February 15, 2026","format":false,"excerpt":"1. Manage phone calls, emails, and correspondence. 2. Drafting letters and memos, typing, and editing correspondence, notes, or dictation. 3. Schedule meetings, appointments, and travel arrangements. 4. Prepare and organize documents, reports, and filing systems. 5. Assist with office coordination and supply management. 6. Support managers with administrative tasks. 7.\u2026","rel":"","context":"In &quot;Jobs In Gulf Countries&quot;","block_context":{"text":"Jobs In Gulf Countries","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-gulf-countries\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":172491,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-manager-office-of-the-ceo-2\/","url_meta":{"origin":141177,"position":4},"title":"We\u2019re Hiring Manager: Office of the CEO","author":"Admin","date":"April 4, 2026","format":false,"excerpt":"Roles & Responsibilities Summary Executive & Secretarial Support Provide comprehensive administrative and secretarial support to the CEO, including preparation of correspondence, reports, presentations, and meeting minutes. Manage the CEO's diary, appointments, task lists, and priority matters. Serve as the first point of contact for internal and external stakeholders, ensuring professional\u2026","rel":"","context":"In &quot;Jobs In South Africa&quot;","block_context":{"text":"Jobs In South Africa","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-south-africa\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":172274,"url":"https:\/\/www.whitehattoolbox.com\/jobs\/were-hiring-manager-office-of-the-ceo\/","url_meta":{"origin":141177,"position":5},"title":"We\u2019re Hiring Manager: Office of the CEO","author":"Admin","date":"April 4, 2026","format":false,"excerpt":"Roles & Responsibilities Summary Executive & Secretarial Support Provide comprehensive administrative and secretarial support to the CEO, including preparation of correspondence, reports, presentations, and meeting minutes. Manage the...","rel":"","context":"In &quot;Jobs In South Africa&quot;","block_context":{"text":"Jobs In South Africa","link":"https:\/\/www.whitehattoolbox.com\/jobs\/category\/jobs-in-south-africa\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/pg9e9d-AJ3","jetpack_featured_media_url":"https:\/\/i0.wp.com\/www.whitehattoolbox.com\/jobs\/wp-content\/uploads\/2026\/02\/141177-were-hiring-executive-secretary.png?fit=%2C&ssl=1","_links":{"self":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts\/141177","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/comments?post=141177"}],"version-history":[{"count":0,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/posts\/141177\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/media\/141178"}],"wp:attachment":[{"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/media?parent=141177"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/categories?post=141177"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.whitehattoolbox.com\/jobs\/wp-json\/wp\/v2\/tags?post=141177"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}