Job Category: Enabling Function: AdminJob Description:JOB SUMMARY:The Assistant – Medical Education Office provides general administrative support to the Chair of Medical Education and Directors of Medical Education Office and department staff, as appropriate. The incumbent implements administrative systems, policies and procedures outlined by the department of medical education and provides clerical support on daily activities of the department. He/s he assists the Chair of the Department and Directors in the department in scheduling appointments and screens calls; Assists in communicating and sharing information with the internal and external stakeholders in the department and responds to enquiries related to the functions and activities of medical education department.KEY ROLE ACCOUNTABILITIES:Performs general administrative and office functions including calendar management, electronic records management, faxing, reception, maintains office systems to maximize efficiencyAnswers and screens incoming inquiries to Medical Education Dept. and responds to public enquiries appropriately and respectfully.Assists in typing report and proposal preparation including basic formatting and proofreading.Attends meetings and documents minutes efficiently and keeps updated records of minutes and follow up response from committee membersMaintains an efficient and effective information and documents management systemProvides administrative support to the Chair, Directors and Managers and other department team members as neededProvides diary management, meeting coordination, and record keeping support for the department.Maintains updated records of residents and fellows files in a confidential manner and ensures compliance with ACGMEI, and JCI accreditation standards.Capable of learning new skills and works on electronic management systems to maintain files and records for residents and fellows.Demonstrates professionalism at all times when interacting with internal and external stakeholders including program directors, residents, fellows, medical students and department team members.Organizes the office environment to maximize efficiencyOrganizes travel arrangements and itineraries for staff and visiting guestsEnsures that confidentiality is maintained in all transactions and correspondences with internal and external stakeholders and physicians.Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policiesAdheres to and promotes Sidra’s ValuesQUALIFICATIONS, EXPERIENCE AND SKILLS:ESSENTIALPREFERREDEducationHigh School DegreeHigher Diploma or Bachelor’s Degree in science, business, humanities or English literatureExperience2+ years’ experience in a relevant role5+ years experience in an academic or healthcare institutionCertification and LicensureProfessional MembershipJob Specific Skills and AbilitiesMulti-Tasking and Time ManagementTeam Work and CollaborationCommunication with public professionallyCapable of working under stressful work environmentAbility to adapt to a dynamic work environmentCapable of adapting accreditation standards into processes and procedures as neededAbility to work in a diverse multi-cultural work environmentUnderstanding of accreditation standards.Excellent communications skillsAttention to detail while preserving high levels of outputDemonstrated electronic documentation, archiving and organization skillsProven ability to maintain confidentiality of records and internal communication at all timesProficiency with Microsoft Office suiteFluency in written and spoken EnglishAbout Us:Sidra Medicine a healthy population is essential to a strong, prosperous society, and throughout 2020, Sidra continued to provide uninterrupted comprehensive specialist healthcare services for children and young people; and exceptional maternity, gynecology, and reproductive medical services for women, previously unavailable in Qatar and the region.” – H.H Sheikha Moza bint Nasser, Chairperson of Qatar FoundationSidra Medicine represents the vision of Her Highness Sheikha Moza bint Nasser who serves as its Chairperson. This high-tech facility is home to world-class patient care, scientific expertise, and educational resources.
